Accounting
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A modern accounting and inventory solution developed by Vaxa Infotech, built to simplify financial operations, manage multi-level stock, and streamline procurement workflows. Designed for SMEs and manufacturers, this system integrates powerful tools for managing ledgers, vouchers, stock items, purchase orders, and internal requests—all from a centralized dashboard.
Account & Inventory Master Configuration
Our application provides a comprehensive and flexible Account & Inventory Master setup that mirrors the structure of traditional ERP systems like Tally. The Account Master includes tools to configure account groups (assets, liabilities, income, expenses), create and manage ledgers, define voucher types, and support multi-currency operations. On the Inventory Master side, users can categorize stock through groups and categories, define stock units, maintain item details with HSN/SAC codes, and map storage locations across multiple warehouses or factory units. This modular master configuration ensures that businesses can tailor the system to their specific accounting and inventory needs while maintaining clarity and consistency across all transactions.
End-to-End Transaction Flow: Indent to Quotation
The application supports a complete transaction workflow that covers the entire procurement and inventory movement cycle, starting from indent generation to final quotation. Internal teams can raise indent requests for required materials, which are then reviewed and approved before progressing to purchase order creation. Vendors can then be issued purchase orders with product, quantity, rate, and tax details. Additionally, the system allows the sales team to generate and send professional quotations to potential clients with product configurations, pricing, and terms. This end-to-end process minimizes delays, improves transparency between departments, and enhances procurement efficiency—making it ideal for manufacturing and trading businesses.
Invoicing & Ledger Management
Our application offers robust invoicing capabilities that are fully GST-compliant, ensuring all sales and purchase invoices meet tax regulations. Users can generate invoices with customer details, product breakdowns, applicable taxes, and payment terms. Each transaction is seamlessly recorded in the respective ledgers, offering real-time updates to financial statements. The ledger system supports customer and vendor accounts, bank transactions, employee advances, and more. With built-in support for different voucher types like payment, receipt, journal, and contra, businesses can maintain accurate financial records and simplify their audit and reporting processes.
Data synchronization with tally
One of the standout features of this application is its seamless data synchronization with Tally. Businesses that have traditionally used Tally can now integrate and sync their financial data between both systems without duplication or loss of accuracy. This ensures consistency across platforms, allowing companies to enjoy the flexibility and modern UI of our web application while retaining Tally as a legacy or parallel accounting system. From ledgers and vouchers to inventory details and tax reports, the synchronization process is built to maintain financial integrity, prevent redundancy, and ease the transition for businesses migrating to a more modern solution.
Multi-User Access with Role-Based Permissions
To support growing teams and ensure secure access to sensitive financial and inventory data, the application comes with multi-user login functionality and role-based access control. Admins can define roles such as accountant, store manager, sales executive, factory head, or auditor, and assign specific access rights to each module or action. This granular permission system ensures that users only interact with the data and functions relevant to their responsibilities, enhancing both data security and operational efficiency. Activity logs and audit trails further ensure transparency and accountability within the organization.l stay perfectly chilled or warmly comforting. Say goodbye to lukewarm drinks!